JOB TITLE: Programme Manager
GROUP: International Group
TEAM: West Africa Team
RESPONSIBLE TO: Country Director
Background on Tearfund
Tearfund is a Christian international relief and development agency working globally to end poverty and injustice, and to restore dignity and hope in some of the world’s poorest communities.
We operate in more than fifty countries around the world. As well as being present in disaster situations and recovery through our response teams, we speak out on behalf of poor people on the national and international stage by petitioning governments, campaigning for justice and raising the profile of key poverty issues wherever we can.
We have a vision to see 50 million people released from material and spiritual poverty through a worldwide network of 100,000 local churches.
PART 1 – JOB DESCRIPTION
1. JOB OVERVIEW
Management of the Tearfund Nigeria projects Design, Monitoring, Evaluation, Accountability & Learning (DMEAL) by which partner organisations receive and sustain funding from Tearfund, Institutional Donors, and other sources of funding, in compliance with GPS and donor requirements. This will focus on maximising Tearfund’s impact in Nigeria in regards to releasing people from material and spiritual poverty.
2. POSITION IN ORGANISATION
- Employed by Tearfund Nigeria
- Reports to Tearfund Country Director.
- Responsible for supporting Tearfund Country Director in the establishment, management and development of a DMEAL system and processes by which to approve and sustain appropriate funding for partner projects and programmes, in accordance with GPS and institutional donor requirements, to release people from material and spiritual poverty.
- Enable Tearfund to make and manage successful applications to institutional donor funding.
- Support processes by which the Tearfund assesses and effectively manages organisational and financial risk of partners.
- Acts on enquiries both internal and external to Tearfund Nigeria
- Responsible for the management and updating of financial, project and partner information on Tearfund’s information (IBIS database) systems and ensuring computer and paper files on projects being supported by Tearfund are updated as required.
- Responsible for oversight of development work (60%), relief and humanitarian/emergency response (40%)
3. ORGANISATIONAL REQUIREMENTS
- The post-holder will, at all times, carry out his or her responsibilities with the utmost respect for the protection of children in accordance with Tearfund’s Child Protection Policy.
- The post-holder will be required to actively participate in the spiritual life of Tearfund in the following ways:
- To model Godly leadership in all aspects of character and conduct.
- To lead or contribute in Christian worship, prayer, teaching and biblical reflections during collective staff prayer times and encourage staff to attend as is appropriate.
- To be committed to and share in the outworking of Tearfund’s Mission, Purpose, Values and Beliefs statement.
- To actively work and live in accordance with Tearfund’s Statement of Faith and Tearfund’s Christian ethos.
- To pursue and maintain a Christian faith through ongoing personal spiritual development and relationship with God.
- To provide support and spiritual encouragement to staff and colleagues, in line with biblical principles.
- The post-holder will be expected to behave in accordance with Tearfund’s ‘Code of Conduct’ as referred to in the Personal Conduct Policy.
4. KEY RESPONSIBILITIES
4.1. Programme Strategy (30%)
- Responsible for supporting the Country Director in projects DMEAL and implementation of the Nigeria Country Strategy.
- Support country level budgeting and reporting to support appropriate grant making.
- Enable the Nigeria team in developing the means by which to effectively support implementation, management and learning from projects funded with partners.
- Responsible to ensure projects financial and narrative reports are received on time from partners and provide ongoing support to partners in budget and project cycle management.
- Identify and share learning on innovative and effective ideas to improve approaches to transform the lives of poor people.
- Manage the engagement of research initiatives with partners’ projects and programmes.
- Ensure that good practice from partner work is documented, collated and disseminated to other partners, and relevant stakeholders e.g. quarterly, half yearly, annual reports, etc.
- Initiate and manage processes to ensure the continued improvement of approaches (e.g.; Church and Community Transformation.) and tools currently used by partners.
- Manage processes to ensure partner staff capacity is built in regards to Project Cycle
Management and Tearfund’s Quality standards.
- Ensure partners’ project establish appropriate baselines, mid and end programme evaluations as required by GPS and donor requirements.
4.2. MANAGEMENT OF PROJECT SUPPORT FUNCTION (20%)
- Establish and manage processes to ensure Tearfund funded project and programmes are
effectively implemented, monitored, evaluated and reported on in accordance with Tearfund’s Global Process System (GPS), donor requirements and Tearfund’s database IBIS is up to date.
- Establish and manage processes to determine capacity development needs among partner staff (e.g. Project Cycle Management, Church and Community Transformation, expert support etc.) and cooperate with relevant team members to facilitate learning events to improve staff performance.
- Establish and manage processes through which coaching and support is provided to partner staff in project cycle management.
- Establish and manage process/es by which to ensure partner staff understand Tearfund’s quality standards and project design complies appropriately with them.
- Establish and manage the means by which to review projects progress and manage issues effectively at partner and country levels on a monthly, quarterly and annual basis.
- Ensure regular field visits to review projects implementation and progress against approved plans as required by DMEAL and enables the improved development of Tearfund’s systems and processes.
4.3. MANAGEMENT OF TEARFUND’S PARTNERSHIPS (15%)
- To provide appropriate support to Country Director, Finance and Administration Manager to ensure Tearfund’s Partnerships comply with GPS/DME requirements.
- Support initiatives to address partner’s financial capacity and projects management issues identified.
- Consolidate and ensure timely submission of partner and projects narrative and financial reports to Tearfund team and relevant donors.
4.4. INFORMATION MANAGEMENT SYSTEMS (10%)
● Follow up and ensure information is updated on IBIS database and stored appropriately
electronically and hard copies.
● Support the Country Director in Managing grant payments on Tearfund’s database
● Support the Country Director and the team in proposal and report management on “Track”
4.5. CORPORATE POLICY AND COMPLIANCE (10%)
- Promote and adhere to Tearfund’s Purpose, Basis of Faith, Core Values and Operating Principles.
- Contribute towards the induction of project staff, ensuring their familiarity with Tearfund’s mandate, values, Quality Standards, policies, programme objectives, and their individual responsibilities in upholding these standards and policies
- Develop and maintain measurement and production of information to enable relevant
stakeholders ensure approved projects effectively realise Tearfund Quality Standards and
4.6. TEAM MANAGEMENT (5%)
- Participate in team planning and ensure that the team can effectively coordinate activities, establish plans and report on projects.
- Support recruitment and contracting of local staff
- Line manage staff ensuring consistency with Tearfund’s policies and procedures and performance against Job Descriptions
4.7. EXTERNAL REPRESENTATION (10%)
- Support the preparation of annual plan and reports to be submitted to the Nigerian Government in accordance and compliance with International NGO registration and management relevant law.
- Attend relevant inter-agency coordination and donor meetings as delegated by the CD
- Represent Tearfund in external forums if and when delegated by the Country Director or team members.
- Support effective communication between Tearfund Nigeria and UK, partners, other organisations
- Provide information and support to WA team and other Tearfund departments, partners and other organisations as required.
Download full job description here.
HOW TO APPLY
Interested applicants should send their applications with not more than two pages summary CV (relevant to the advertised position and person specification) to firstname.lastname@example.org. Applications should reach Tearfund by 4 pm, Tuesday, 3rd September 2019.
Only short-listed applicants will receive an email invitation for interview.