Street Child: Administration, HR and Logistics officer

0
25

Position Title: Administration, HR and Logistics Officer (only for Nigerian nationals)
Location: Maiduguri, Borno State with travel across Borno, Adamawa and Yobe
Reports to: North East Programme Manager
Contract duration: 6 months, full-time position

Organisational Context:
Street Child is a UK charity working to protect vulnerable children and improve access to education in some of the poorest communities in the world. We work in 11 countries across Africa and Asia in context of Humanitarian Emergencies as in developmental context. Our work combines Education, Child protection and Livelihood as key pillars to ensure the cognitive development and wellbeing of most marginalised children.

Our work combines counselling, family reunification and mediation, business support, school building and teacher training to ensure access and quality

Our current EIE and CPiE operations are currently in NE Nigeria, DR Congo, Afghanistan and Bangladesh.

Our priorities are meeting gaps in emergency response, particularly in hard to reach areas, and working with / supporting local actors and promote community-based approaches.

Operational/Context Role:
Street Child is looking for a dedicated Admin, HR & Logistics Officer for our office in Maiduguri to provide support across all our activities. Our planned programmes include emergency education interventions, conducting activities relating to unaccompanied and separated children. We also work on creating referral network and supporting as many children as possible to be reunified with their families and access education.

Admin, HR & Logistics Officer will be required to work flexibly, to support the start-up of programmes, reporting directly to the North East Programme Manager. The position requires a background in office management, with experience in a humanitarian
context a distinct advantage. Good communication skills, organizational ability, and the capacity to work with a team and independently will be required. Analytical thinking, the capacity to take on tasks at short notice, as well as creativity and flexibility are also expected.

Key Responsibilities
1. Administration

  • Office management – including facilities management, maintenance of policies and procedures, travel, and staff management.
  • Prepare correspondence and be first point of contact for the office.
  • Maintain a strong document management system.
  • To be responsible for assisting with the procurement of equipment and supplies for the office.
  • Liaise with other departments on tender processes for contractors for support services including travel and

Accommodation.

  • Oversee maintenance of generator, printer and all other office equipment
  • Ensuring always to have common materials in stock
  • Keep a clear inventory list of the stock
  • In charge of Street Child’s own Drivers

2. Human Resources

  • In control and keeping track of all staff leave
  • In control and tracking all staff’s timesheets
  • Induction for all new staff; this includes induction to Street Child, walk through of the HR Policy and signing of Street Child’s CP Policy
  • Support the NE Programme Manager & Nigeria Programme Director with staff contracts, staff information & key documents, that is needed for the organization
  • Ad hoc assignments
  • Ensure Street Child’s HR Policies are being upheld

3. Logistic Support

  • Support to ensure meetings and workshops are run professionally
  • UNHAS Helicopter and Flight liaison, in charge of booking, communication and inquires
  • Procurement of partner materials where required.
  • Represent Street Child with visitors when necessary.
  • To oversee the booking of flights and accommodation for Street Child staff as required.
  • Support staff in their travel plans, together with the Street Child security officer.

Management Skills

  • Excellent interpersonal, listening and communication skills;
  • Ability to positively influence others and successfully reconcile differences;
  • A self-starter with a strong results orientation and with high levels of integrity, credibility and dependability;
  • An energetic team player who can effectively collaborate, and who can stand alone when necessary;
  • Demonstrated ability to work and deliver under pressure and tight deadlines.
    Core values
  • Commitment to Street Child mission, vision and values, and the ability to convey with enthusiasm Street Child’s role in accompanying and serving forcibly displaced people and in advocating for their right to protection and a life in dignity;
  • High integrity, honesty and confidentiality; ability to deal tactfully and discreetly with situations, people and information;
  • Acceptance of diversity and inclusion as a core value.
  • Willingness to work in flexible, sub-optimal, stressful and unstable environment.
  • Willingness to travel through the country to different states.

Qualifications and Experience:
Education

  • University degree in administration or equivalent

Experience

  • At least 3 years working in office administration.
  • Experience with start-up of programmes.
  • Demonstrated experience and commitment to working to support marginalized communities.

Language

  • Fluency in English and Hausa (written and spoken) and excellent writing skills.
  • Kanuri is an advantage

Technical Skills

  • Strong analytical, reporting, strategic thinking and planning skills.
  • Proficient in use of Microsoft applications, including Excel, Word, PowerPoint & Outlook (or similar software);
  • Good knowledge of Administrative systems and practice, policies and procedures.

Terms and Conditions:
Contract is for six (6) months, and may be extended based on proved experience, results and availability of funding.

All applicants are requested to fill the form online available here

Only short-listed candidates will be contacted.

LEAVE A REPLY

Please enter your comment!
Please enter your name here