Oxfam: Supply and Logistics Coordinator

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Internal Job Grade: C2
Contract type: Full time one year (with possibility of renewal)
Reporting to: Country Supply & Logistics Manager
Staff reporting directly to this: Supply & Logistics officers
Location: Abuja (with field visits)

Oxfam is a global movement of people working together to end the injustice of poverty.

That means we tackle the inequality that keeps people poor. Together we save, protect and rebuild lives. When disaster strikes, we help people build better lives for themselves, and for others. We take on issues like land rights, climate change and discrimination against women. And we won’t stop until every person on the planet can enjoy life free from poverty.

We are an international confederation of 19 organizations (affiliates) working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries.

All our work is led by three core values: Empowerment, Accountability, Inclusiveness. To read more about our values please click here

Oxfam is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

Oxfam in Nigeria is looking for:

JOB PURPOSE
A Supply & Logistics coordinator who will support the supply and logistics manager in the envisioning, development and delivery of procurement and service delivery systems, structures, processes and policies across Kebbi, Adamawa and Taraba states and the country office for the PROACT AND PROSELL (P&P) projects.

The job holder will contribute to strengthening Oxfam’s (P&P) programs’ responses by ensuring efficient, transparent and cost effective coordination of activities within supply chain and logistics in line with Oxfam policies and procedures (procurement planning, warehousing deliveries of goods and service).

SPECIFIC RESPONSIBILITIES

  • Support the S&L manager in implementation and update procurement plans for PROACT AND PROSELL programmes with clear specifications and details.
  • Support needs based on requirements stated in Country plans for (P&P) projects and budgets.
  • Make sure there is cost savings on goods and service delivery on all procurement activities.
  • Develop framework agreements with suppliers to allow Oxfam more flexibility around goods or services contracted both in terms of volume and relevance of goods and services while ensuring that each purchase represents the best value. Solid framework agreements are anticipated to reduce the cost and time of tendering.
  • Organise procurement & tendering processes in a manner that meets the five metrics of delivering goods and services with the a) right quantity, b) right quality, c) at the right price, d) at the right time and e) at the right location.
  • Develop simple tools and make them available for three State Supply and Logistics staff while working to decentralise procurement to the three State levels
  • Seek approval for bid proposals and specifications; compose requests for review by the relevant Committees and present recommendations on purchase contracts requiring Management and/or Board approval to the Country Director for preliminary review sign off.
  • Evaluate price and past performance of contracts and seek approval where there is price increases and/or reductions as appropriate.
  • Ensure optimal cost, quality and service delivery via efficient procurement scheduling, inventory minimisation and customer order fulfilment requirements.
  • Oversee vendor selection processes and selects top quality 3rd parties and partners based on predetermined criteria and set Oxfam standards; makes suitable selection recommendations to line manager and Country Director.
  • Provide support to the staff and partners on good quality donor & financial procurement/logistics administration, development of procurement plan and monitoring tool/framework. This includes assessing & assuring the quality and accuracy of compliance to donor and Oxfam’s procurement standards and specific contract terms and condition with clear audit trails and supporting documentation.
  • Monitoring the procurement/supply chain/warehousing management consistency & operation of the Oxfam systems for full donor contract management of (P&P) projects.
  • Influences the development of strategy, supports operational implementation and develops solutions to diverse and simplify complex problems within organisational policy for the 3 states.
  • Handling and ensuring the procurement thresholds, vetting processes are followed, response to queries on logistics and administration related matters from donors/partners/finance and non-financial staff for (P&P) projects.
  • Support enforcement of local laws and Oxfam corporate & regional standards.
  • Contribute to comprehensive risk assessment, monitoring and supporting good quality risk management for both financial and donor contractual activity across the projects operating in the country to include partners funded compliance to procurement/logistics requirements
  • Contribute to the development of logistics/procurement policies, procedures and strategy and systems enhancements related to (P&P) projects.
  • Produce regular (including monthly logistics reports including but not limited to narrative, assets, procurement tracker, stock, fleet and fuel reports, etc.) and ad hoc management reports as agreed with line manager in line with the post holder’s objectives.
  • Frequent field visits to the three states and or as requested by line manager.

PERSON’S SPECIFICATIONS

Educational Qualification

  • University degree or its equivalent in Supply Chain Management, Business Administration, Accounting, Finance or any other relevant discipline of study.
  • Master’s degree in a relevant field will be an added advantage
  • Professional accreditation certification in Logistics/Supply Chain Management.

Experience

  • Minimum of 6 years “hands-on” working experience in procurement and supply systems preferably with an international NGO with two years’ experience at supervisory level.
  • Good understanding and experience working with EU procurement requirements
  • Experience in monitoring/managing budgets.
  • Experience using a computerised system (Ms. Word, Excel, Procurement software etc.)

Skills/Abilities/Attributes

  • Excellent organizational skills
  • A problem-solver with strong negotiation skills.
  • Excellent communication skills (oral and written)
  • Good written and spoken English
  • Excellent report writing skills
  • Well-developed interpersonal and team working skills
  • proven ability to anticipate challenges, and to be flexible in demanding situations.

Desirable:

  • Knowledge of local languages spoken in Kebbi, Adamawa and Taraba states.
  • Knowledge or appreciation of Nigeria in terms of its political, economic and social trends plus a good understanding of the key development and humanitarian issues in the region.
  • Knowledge of International Import / Export procedures and guidelines.
  • Commitment to Oxfam’s equal opportunity and gender policies.
  • Demonstrated experience of integrating gender and diversity issues into logistics programmes

How to apply

Candidates interested in this position should please email an application letter and Curriculum vitae as one attachment to nigeriaoxfamjobs@oxfam.org with the position title as the subject of the email. Completed applications should reach the dedicated email on or before 5pm 13th February, 2019. Applications not sent in the required format will not be considered. Only shortlisted candidates will be invited for assessment and interview.

Interested candidates are encouraged to apply immediately as due to the urgency of this position applications will be reviewed as received, as such suitable candidates may be shortlisted and interviewed prior to closing date. Only applications sent in the required format will be considered.

Qualified female candidates are strongly encouraged to apply.

Note: All offers of employment will be subject to satisfactory references and may be subject to appropriate screening checks, which can include criminal records and terrorism finance checks.

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