INTERNATIONAL ALERT: Finance and Operations Support Officer

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International Alert is one of the world’s leading peacebuilding organisations, with 30 years of experience supporting communities, advising governments, organisations and companies on how to build peace. Alert works with people in conflict-affected and threatened areas to make a positive difference for peace; to improve the substance and implementation of international policies relevant to peacebuilding; and to strengthen the peacebuilding sector. Alert currently has field offices in 15 countries, and was active in over 40 countries and territories across the world in 2014 in Sub-Saharan Africa, South and South-East Asia, Central Asia and the South Caucasus, Europe, Latin America, the Middle East and North Africa.

International Alert began operations in Nigeria in 2011 as a partner on security governance within the Nigeria Stability and Reconciliation programme (NSRP). Since then we have launched a social cohesion programme in the Northeast, while expanding our technical advisory in conflict and gender sensitivity to various governance and reform programmes.

Role Purpose: The position will be responsible for supporting financial, operational and administrative management of Alert’s scope of work of an EU-funded consortium project led by Save the Children, to Support Early Recovery from Conflict and Resilience Building in Yobe State. The position is based in Damaturu with travel to implementation sites in Yobe State. The FOSO will ensure that all of Alert’s finance, operations and administration actions are compliant with donor and internal policies.

Reporting to: Finance and Operations Manager

Key Responsibilities:
1. Financial management

  • Prepare fund requests for Alert office running costs and service providers in a timely
    manner
  • Review all staff activity and travel expenditure requests and advance retirements for
    processing
  • Support project managers in preparing partner budgets and fund requests
  • Maintain petty cash float
  • Provide capacity-building support and spot-check visits to partner organisations
  • Thoroughly review all partner financial reports and ensure collaboration with project
    manager for coherence between workplan and expenses reported
  • Prepare and submit monthly financial report and documents to the country office
  • Ensure value for money, transparency, and compliance in all expenditure and ensure
    that records are properly filed

2. Logistics

  • Prepare a project procurement plan for all equipment and assets
  • Ensure that all local procurement is conducted transparently and with adherence to
    Alert and donor policy. Conduct due diligence assessment of suppliers
  • Ensure update of Damaturu office inventory and tagging of all assets
  • Organise logistics (transport, accommodation) for visitors to Yobe

3. Security

  • Participate in updating of the country security plan and ensure that Alert’s country
    security plan is adhered to by all staff in Yobe
  • Prepare SOP documents for each LGA in Yobe where Alert is operational
  • Ensure necessary security equipment is procured and maintained
  • Attend INSO security meetings and share information with colleagues as needed
  • Conduct security briefings for visitors to Yobe
  • Ensure close monitoring of the political and security environment and communicate
    to colleagues as necessary
  • Maintain office first aid box and hibernation kit

4. Human resources

  • Collect staff timesheets on a monthly basis
  • Support administrative management of staff & record-keeping (emergency contacts,
    insurance, etc.)

5. Other relevant tasks as required by the line manager

Qualifications and Experience:

  • Relevant degree; accounting, security and logistics certifications would be an asset
  • At least 3 years working in finance and operations; experience with an INGO would be an asset
  • Strong competence working with Excel; knowledge of SUN System and other financial tools would be an asset
  • At least 1 year of experience working in Yobe State
  • Excellent coordination and communication skills
  • Ability to work under pressure and in a high-risk security environment
  • Willingness to travel regularly to rural locations

Language Requirements: English fluency (oral and written), Hausa fluency Knowledge of other languages prevalent in Yobe State would be an advantage

Travel: Based in Damaturu with regular travel to Yobe LGAs, and sporadic travel to Alert’s Abuja and Maiduguri offices

To apply
Please send in a CV of maximum 3 pages and a cover letter of maximum 2 pages to nigeria@international-alert.org by 5PM January 4th 2019. Include your salary requirements in your application. Applications that do not follow the above requirements will not be considered.

Please note that only shortlisted candidates will be contacted. If you have not heard
from us within three weeks of the closing date, you can assume your application has
been unsuccessful. Please do not send follow-up emails or calls.

International Alert is an equal opportunities employer. All applicants will be judged
strictly on the basis of merit.

This position is only open to Nigerian nationals.

Click Here to download term of reference.

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